The 30th Japan Mountain Endurance Race Guideline for Preventing the Spread of COVID-19 Infections

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1. Purpose of the guideline

Purpose of this guideline is to prevent the spread of COVID-19 and provide safety operation for the race. The guideline is based on “Measures to be taken based on the basic response policy” by the government and “Analysis of the situation and recommendation for the COVID-19 infections” prepared by the Novel Coronavirus Expert Meeting.

The guideline will be revised in accordance with infection status and social situations.

2. Basic idea of the guideline

The guidelines are based on the following principles.

*Avoiding the "3 Cs" of closed spaces, crowded places, and close-contact settings at the venue and on the course.

*Checking body temperature when entering the venue.

*Improving sanitary conditions such as appropriate hand sterilization.

*Providing prompt and accurate information when an infected person is confirmed.

With these in mind, the following measures will be taken to prevent the spread of infections during the event.

Reduce the number of participants by 20% to prevent overcrowding.

Introduce a wave start system

Entry restrictions will be implemented in indoor areas such as Itsukaichi Kaikan and gymnasiums to reduce human contact.

Thorough ventilation in closed spaces at the venue and tents.

Runners should wear masks in the designated areas, and staff should wear masks and, depending on the situation, other face-protection equipment that will prevent droplet infections.

Encourage hand washing and disinfection of hands and fingers thoroughly.

Confirm body temperature

・If an infected person is confirmed during the race, the information will be provided promptly to avoid outbreak.

3. Request of cooperation to all participants

In order to prevent the spread of infection, we ask for your understanding of the followings when you come to the venue.

Body temperature will be measured with a non-contact thermometer when entering the venue.

Be sure to wear a mask at all times at the venue. If you do not follow the directions on wearing masks, your entry will be cancelled or you will be disqualified for the safety of other participants. You may be also asked to wait at the venue or to leave the venue.

Refrain from shouting or talking at a short distance.

Alcohol disinfectants are installed in various places. Be sure to wash your hands and fingers frequently.

Follow the instructions of the staff so that runners will line up at a distance from each other in the places where alignment is required.

Eating area will be specified and limited.

If you feel sick at the venue, do not overdo it and notify an official immediately.

Participants are requested to agree to the provision that their personal information will be provided to third parties such as public health centers and medical institutions for the purpose of preventing infectious diseases. Be sure that you will be accessible from us for at least two weeks after the event.

Procedures to confirm participants’ vaccination or negative result of PCR test have not been decided yet. Procedures may be decided one month prior to the race depending on the infection situation and policies of the government and local authorities.

4. If you are applicable to any of the followings that may indicate the COVID-19 infection, you are requested not to come to the venue.

Those who have tested positive for the coronavirus or have been instructed by a doctor to stay at home.

Those who have traveled to countries or regions within 14 days prior to the race where entry restrictions or observation periods have been imposed by the government.

Those who have close contact with a person living in the counties or regions mentioned above within 14 days prior to the race.

Those who have temperature of 37.5 degrees or higher on the day of the race.

Those who have any symptoms such as cough, diarrhea, inability to taste or smell, etc.

Those who have been in close contact with a person who is positive for the COVID-19  infection.

Those who have a roommate or a close acquaintance who is suspected to be infected.

5. Measures against infection

(1) Sanitary measures

All staff who come in contact with runners must wear masks.

We will put hand sanitizers at the venue and check points, and encourage to use them.

In places where face-to-face communication is necessary with runners, staff may wear face shields or vinyl curtains will be set up to prevent droplet infection.

We will install information boards to encourage the prevention of infection.

Toilets and transport vehicles will be cleaned and disinfected frequently.

(2) Indoor ventilation and cleaning

Open the doors and windows to the maximum extent periodically and use the air conditioning system if available.

Those who clean or dispose of garbage should wear masks and gloves.

・Smoking areas at the venue may be closed.

6. Cheering

Regarding cheering at the venue and on the course, follow our instructions and measures to prevent the infection.

7. Information on the COVID-19 Contact Confirming Application (COCOA)

COCOA is an application developed by the Ministry of Health, Labor and Welfare. You can be notified of possible contact with a person infected with the disease through the application. Please install it on your smartphone and use it.

8. Date of decision to cancel the race

The decision will be made on Thursday, September 1, 2022, approximately one month prior to the date of the event. If any of the following conditions are deemed to exist at that time, we may decide to cancel the race.

The Tokyo Metropolitan Government has issued a state of emergency or a pre-emergency measure, and has instructed the public to refrain from holding events.

Emergency response to participants is deemed difficult because health care system for the coronavirus disease in the Tokyo Metropolitan area is overwhelmed.

The organizer judges not to be able to carry out the event safely due to spread of the COVID-19.

Even after September 1, if the COVID-19 infections spread rapidly, the organizer may decide to cancel the event.

9. Regarding refund of entry fees

If the race is cancelled as of September 1st, 2022, ¥5,000 will be refunded. The way of refund will be announced separately.

If the event is cancelled after September 2, or cancelled due to natural disaster or other emergency situation, refund is not made.

Entry right (with charge) for the 31st HASETSUNE CUP will be granted if the race is cancelled after September 2,


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